Tips for Creating and Printing Training Manuals

Training manuals that need to be both effective and cost-efficient. We have created this blog to help you create useful sales training manuals. Technical manuals, Human Resources Training manuals, client services training manuals and safety training manuals. These tips are designed to help you get the best out of your training manuals and make sure that your manuals are ‘fit for purpose’. As well as make sure they are cost-effective manual.

Digitally Printed Training Manuals

With the digital printing technology available now with digital printing companies like Xerox, Oce and HP. Manuals can be produced in smaller batches. Manuals are always subject to change with new information and processes changing daily. Digital printing allows manuals to be printed in quantities as low as one-off which prevents you from being stuck with out-of-date manuals with obsolete content.

What Size Should I print my Training Manuals?

Standard sizes like A4 (210mm x 297mm) and A5 (148mm x 210mm) are the most cost-effective way to produce training manuals in the UK. Also in Europe. They are easier to package and also you will find that the latest printing presses and paper stocks are all geared towards these sizes. This means that when printing you are using all of the sheet. There is less wastage, which ultimately you will be paying for.

How Should I bind My Training Manual?

Training manuals can be bound using either saddle stitch, wire-binding, ring binding or perfect binding. In our opinion, the best ways to bind your training manual is either wire binding or ring bound. Use a 4D or 2D ring binder. Usually, a training manual is a resource open for long periods on individual pages. When your manual is left open, it is best to lay flat. It can be studied or read while using a PC or performing other elements of training. The reader does not have to concentrate on holding you’re manual open. So the manual won’t spring closed, or pages flip over.

Both wire-bound manuals and ring-bound manuals work exceptionally well with tabbed dividers. Tabbed dividers are also an excellent way for delegates and trainees to locate different parts of the manual quickly and easily.

Ring Bound Training Manuals.

Ring binders are available either pre-printed in polypropylene or printed with paper over-board. Paper over board ring binders is more environmentally friendly. Polypropylene binders can be purchased with open-ended pockets on both the front and the spine. Allowing new covers and spines to be added once the ring binders have been used allowing for multiple uses. However, with pre-printed binders, your binders will only be used for the purpose that they were initially produced.
Ring-bound manuals can also have pockets added to the inside for more resources like A6 size instruction cards, business cards or handouts.
Drilled pages also allow new pages to be added and older pages to be removed if needed. Ring Binders can also have plastic document wallets added if other items need to be added.

Wire Bound Training Manuals

Wire binding is also another way of producing a manual. Again, the lay flat on a desk which is ideal for when they are being used in a classroom or training venue and they also give a professional appearance. Wire-bound manuals differ from ring bound manuals in that pages cannot easily be removed or added. This has its pros in that if you do not want un-authorised pages to be added, this is not easy to do unless you have a wire-binding machine.

For more information on binding options, read our article here.

Is it best to have a colour or black and white printing?

Black and white manuals are more cost-effective. Black and white printed manuals are a fraction of the price of colour manuals. Colour printed manuals work best if you are using graphics and photos to explain processes and teach. Especially in software training manuals where screenshots are needed. Black and white screenshots are not as easy to read.

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